How to save Microsoft Office documents in the PDF format

Note: The steps below will assist in guiding windows users.

Step 1

Open your PowerPoint file and click on File > Save As 

Step 2

Select a folder to save the file, enter the file name and change its format to PDF. 

Step 3

If you’re done, click on the Save button. If you need to reduce the file size, you can create Handouts by clicking on More Options and then Options. 

Note: Be aware that the “Options…” button appears after selecting PDF format on the dropdown menu above it.

Step 4

The default option will be “Slides” on the new window that pops up after clicking on Options; you want to change it to “Handouts.”

Step 5

Select the number of slides per page on the following dropdown menu in that window.

Note: We recommend using two slides per page to reduce the file size and keep the slides’ content legible.

Step 6

After selecting the settings desired, click OK and then Save. 

Note for MacOS users: 

To create Handouts from a Mac, follow these steps.

Step 1

Open the PowerPoint, go to “View,” and then select “Handout Master.”

Step 2

You can edit your Handouts, save them and export them as PDFs.

You can also save them through an alternative process.

Step 1

Go to the “Print” option.

Step 2

Change the layout option to “Handouts”

Step 3

Selec the number of slides you want per page

Step 4

Click “Save as PDF.”

Visit these pages for additional support resources

Save or convert to PDF or XPS in Office Desktop apps

Why can’t I open a PDF